How to setup quickbooks desktop payroll how to#

You will also be provided the option to use the schedule you just created as the default schedule for succeeding employees who will be added to the system. In the dropdown, select the applicable schedule such as weekly, twice a month, and monthly, among others. Pay schedule: Specify a pay schedule for your employees by clicking the вЂњcreate pay schedule buttonвЂќ in the вЂњHow often do you pay (employee)вЂќ section.HereвЂ™s a list of the employee information fields you need to fill in to complete the QuickBooks Online Payroll setup. Note, however, that you need a subscription to QuickBooks PayrollвЂ™s premium plans to access the time tracking solution, QuickBooks Time. ThereвЂ™s even an option for the system to invite employees to track and record their work hours via QuickBooks Time. This allows the system to send them a link to view their pay stubs and W-2s via QuickBooks Workforce, the providerвЂ™s self-service online portal. Step 4: Complete Employee InformationДЄs you add basic staff information into QuickBooks, you have the option to input your employeesвЂ™ email addresses. Click the вЂњAdd an employeeвЂќ button and start inputting the required data of each staff member on your payroll, including those who are no longer employed with your company but were paid within the current calendar year. Step 3: Add EmployeesДЄfter you have entered your work location, a new window will appear that lets you add your employeesвЂ™ basic information and payroll details into the system. It will also require you to enter the physical address where the majority of your employees work. You can also request detailed pay reports from your previous payroll provider.ДЄside from payments to employees in the current calendar year, the system will ask you to indicate the date that you plan to run your first payroll in QuickBooks. You can get YTD information from the last payroll you processed for each employee. Providing information about prior paychecks issued to employees before the beginning of your QuickBooks Payroll subscription is an essential step to ensure that your W-2 forms are accurate come year-end. Note that the system will require you to input year-to-date (YTD) payroll details and tax payments made for each employee later in the setup. Newly established businesses that have yet to run their first payroll can select вЂњNoвЂќ and then click вЂњNext.вЂќ PTO policy and balance: If you offer vacation and sick pay, you need to know the total number of PTO hours youвЂ™re allocating to each employee for the year.Direct deposit authorization form: If you pay employees via direct deposit instead of paper checks, you must have them complete a direct deposit authorization form.Payroll history: If you already paid employees within the current calendar year, you should have your prior payroll data on hand to ensure accurate tax calculations.Form W-4: Upon hiring new employees, you need to have them complete and sign a W-4 form so you can enter their withholding information and other pertinent details that you need to correctly calculate payroll tax deductions.Paycheck deductions: You should have a list of your employeesвЂ™ contributions to health insurance, retirement plans, and garnishments.Pay rate and schedule: You can set up multiple pay schedules in QuickBooks, if needed.Employee information and hire date: You need basic information about your staff members, such as their legal names, birth dates, and hire dates.You should have a separate payroll account from the checking account used for your day-to-day business operations.

How to setup quickbooks desktop payroll how to#

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